IFS Functional Consultant – Assets & Maintenance / Core HRMS

Position: IFS Functional Consultant – Assets & Maintenance / Core HRMS

Experience: 8–10 Years

Technology: IFS ERP / IFS Applications / IFS Cloud

Employment Type: Full-Time

Position Overview

We are looking for an experienced IFS Functional Consultant with 8–10 years of strong domain and functional experience in IFS ERP, specializing in Assets & Maintenance and Core HRMS.

The candidate will be responsible for understanding business requirements, designing functional solutions, configuring IFS applications, supporting implementation activities, and working closely with business stakeholders and technical teams.

The ideal candidate should have strong knowledge of Asset Management, Maintenance Management, Work Management, Preventive Maintenance, Asset Lifecycle Management, and Core HRMS processes within IFS.

Key Responsibilities

1. IFS Assets & Maintenance

·        Provide functional expertise in IFS Asset Management and Maintenance modules.

·        Understand and document business requirements related to asset and maintenance processes.

·        Configure and support IFS functionality for:

o   Asset Management

o   Asset Registration & Classification

o   Asset Lifecycle Management

o   Equipment Management

o   Maintenance Planning

o   Preventive Maintenance

o   Corrective Maintenance

o   Work Orders

o   Maintenance Scheduling

o   Maintenance Costing

o   Resource Planning

o   Spare Parts & Material Requirements

o   Maintenance History

·        Design end-to-end maintenance processes within IFS.

·        Support integration between Maintenance, Inventory, Procurement, Projects, and Finance.

·        Analyze business processes and recommend standard IFS solutions.

·        Perform Fit-Gap Analysis and identify areas requiring configuration or customization.

2. Core HRMS

·        Provide functional expertise in IFS Core HRMS.

·        Gather and analyze HR business requirements.

·        Configure and support core HR processes, including:

o   Employee Master Data

o   Employee Lifecycle Management

o   Organization Management

o   Position Management

o   Job and Role Management

o   Employee Transfers

o   Promotions

o   Employee Separation

o   HR Administration

o   Organizational Structures

o   Basic Workforce Management

·        Ensure HR master data is accurately maintained within IFS.

·        Support integration between HRMS and other IFS modules.

·        Assist with HR process standardization and optimization.

3. Business Requirement & Functional Analysis

·        Conduct workshops with business users and stakeholders.

·        Gather, analyze, and document business requirements.

·        Prepare Business Requirement Documents (BRD) and Functional Requirement Documents (FRD).

·        Perform As-Is and To-Be process analysis.

·        Conduct Fit-Gap Analysis against standard IFS functionality.

·        Recommend best-practice solutions while minimizing unnecessary customizations.

4. IFS Configuration & Functional Design

·        Configure IFS modules based on approved business requirements.

·        Prepare functional specifications for required customizations and enhancements.

·        Work closely with IFS technical/development teams.

·        Review technical solutions to ensure they meet functional requirements.

·        Support master data configuration and validation.

·        Ensure the solution is aligned with IFS standard functionality and implementation methodology.

5. Testing & Quality Assurance

·        Prepare test scenarios, test cases, and test scripts.

·        Support:

o   Unit Testing

o   System Integration Testing (SIT)

o   User Acceptance Testing (UAT)

o   Regression Testing

·        Coordinate with business users during UAT.

·        Analyze and resolve functional defects.

·        Validate fixes and conduct regression testing.

·        Ensure business processes work correctly across integrated modules.

6. Data Migration

·        Support data migration activities for Assets, Maintenance, and HRMS.

·        Define data requirements and mapping.

·        Support data cleansing and validation.

·        Review migrated master and transactional data.

·        Participate in migration mock runs and final data validation.

7. Implementation & Go-Live Support

·        Participate in the complete IFS implementation lifecycle:

o   Requirement Gathering

o   Process Analysis

o   Fit-Gap Analysis

o   Solution Design

o   Configuration

o   Testing

o   UAT

o   Data Migration

o   Training

o   Cutover

o   Go-Live

o   Hypercare

·        Provide functional support during Go-Live and post-Go-Live stabilization.

·        Troubleshoot critical functional issues and provide timely resolutions.

8. Documentation & Training

·        Prepare functional and process documentation.

·        Develop user manuals and training materials.

·        Conduct end-user training and knowledge-transfer sessions.

·        Provide functional knowledge transfer to internal support teams.

·        Maintain configuration and solution documentation.

Required Skills & Experience

·        8–10 years of hands-on experience in IFS ERP.

·        Strong domain and functional knowledge of IFS.

·        Strong expertise in Assets & Maintenance.

·        Strong functional knowledge of Core HRMS.

·        Experience in IFS implementation, support, rollout, upgrade, or transformation projects.

·        Strong understanding of Asset Management and Maintenance business processes.

·        Good understanding of HR processes and employee lifecycle management.

·        Experience in Fit-Gap Analysis and business process mapping.

·        Strong IFS configuration experience.

·        Experience preparing functional specifications and business process documentation.

·        Good understanding of integration between IFS modules.

·        Strong testing and UAT experience.

·        Excellent analytical and problem-solving skills.

·        Strong communication and stakeholder management skills.

Preferred Experience

·        Experience with IFS Applications / IFS Cloud.

·        Experience in multiple IFS versions/releases.

·        Experience in large-scale or global IFS implementations.

·        Experience in Manufacturing, Engineering, Construction, Utilities, Energy, Telecom, or Asset-intensive industries will be an advantage.

·        IFS certification will be an added advantage.

·        Experience working with onsite/offshore/global teams is preferred.

Key Competencies

·        IFS ERP

·        IFS Functional Consulting

·        Assets & Maintenance

·        Asset Lifecycle Management

·        Maintenance Management

·        Preventive & Corrective Maintenance

·        Work Orders

·        Maintenance Planning

·        Core HRMS

·        Employee Lifecycle Management

·        Organization & Position Management

·        Business Process Analysis

·        Fit-Gap Analysis

·        IFS Configuration

·        Functional Specifications

·        Data Migration

·        SIT / UAT

·        Go-Live & Hypercare

·        Stakeholder Management

·        Problem Solving

Candidate Profile

The ideal candidate should be a senior IFS Functional Consultant with 8–10 years of IFS experience, having strong hands-on expertise in Assets & Maintenance and Core HRMS.

The candidate should be capable of independently handling business requirement gathering, functional analysis, IFS configuration, solution design, testing, UAT, user training, Go-Live, and post-production support.

Strong communication skills and the ability to work effectively with business stakeholders, project managers, technical consultants, and cross-functional teams are essential.